Interlibrary Loan

Interlibrary Loan is available to University of Miami faculty (including retirees), staff, and currently enrolled students.

Alumni and external users are ineligible to receive Interlibrary Loan services, and are encouraged to seek this service from the nearest public library.

Students and faculty from other academic institutions must initiate Interlibrary Loan requests through their home institution.

Anyone wishing to allow a proxy to either initiate or pick up interlibrary loan requests for them must list such individuals as an 'authorized user' within their ILLiad account. If you are a faculty proxy/authorized user, please bring your CaneID card when picking up ILL materials for the faculty member. All authorized users are listed on the ILL book band attached to ILL materials.

Never order materials for anyone else, including a professor, on your personal ILLiad account. You will be held responsible for all charges on your account.

Interlibrary Loan requests should be in support of academic or curricular needs. Conditions for interlibrary loans are set by the National Interlibrary Loan Code of the American Library Association and by individual libraries.

It is the prerogative of the lending library to set the loan period, refuse to lend materials, withhold permission to photocopy, and/or restrict materials to library use. As the borrowing library, we must adhere to all rules and restrictions of the lending library.

In general, most books, photocopied articles, music scores, theses or dissertations, some audio-visual materials, government documents, and other course-related research materials not owned by the University of Miami may be obtained via Interlibrary Loan.

The National Interlibrary Loan Code (1993) places some restrictions on the materials we can borrow. We do not normally borrow the following:

• Textbooks used in course work;
• Standardized test preparation books (i.e. LSAT, GRE, GMAT, MCAT, TOEFL etc.);
• Non-circulating materials (reference books, rare books, etc.);
• Audio-visual materials (refer to Exception 1 below);
• Periodicals (i.e. entire issues);
• Genealogical materials;
• Computer software;
• Non-circulating theses and dissertations;
• Materials owned by the library and currently in use (i.e. checked out or in course reserves)(refer to Exception 2 below); and

Exception 1- Faculty may borrow video cassettes/DVDs required for instructional purposes. Due to the heavy demand for audiovisual material, videos may only be available for a short loan period (approximately 5 days). Please note that many libraries do not loan audiovisual material and it may not be possible to find a willing lender for every request.

Exception 2 - Materials owned by the library but with missing, lost, or at bindery status, or which are overdue from a recall may be requested via Interlibrary Loan.

There are many valid reasons why libraries will not loan materials which they own. The book may be checked out, lost or missing. Also, some libraries will not loan materials which they consider to be valuable or needed by their patrons on a regular basis. In addition, libraries often restrict the lending of certain material formats of material such as computer software, video recordings, audio recordings, and microfilm.

Many libraries do not loan materials that have been published within the last and/or current year. We now forward all requests for recent publications to the library's Collection Development Department for review for purchase. ILLiad will automatically send you an email if this has occurred with your request. If approved by Collection Development, the request will be ordered as a rush purchase and you will be notified upon its arrival - typically within 3-5 days.

The average time to receive materials is 1-2 weeks for loans and 2-5 days for copies or electronic documents. The turnaround time on requests depends on the location of the lending library and/or whether your request had to be forwarded to multiple libraries before finding a willing lender.

If you cannot use an item if not received by a specific date, please indicate this in your original request.

You may set your preference for either email or phone notification in your ILLiad account. Unless otherwise specified the default/preferred notification for pick-up will be email. ILLiad will send an automatic email to the address listed in your account when your Interlibrary Loan request has been received and processed.

Requests will be held for pick up at the Richter Library 1st Floor Circulation Desk for the duration of the loan period. Materials not retrieved by the end of the loan period will be returned to the lending library.

If you are unable to pick up your materials within the loan period, please contact the Interlibrary Loan office at 305-284-6102 or ill.library@miami.edu.

Interlibrary Loan materials should be picked up and returned to the Richter Library 1st Floor Circulation Desk.

Interlibrary Loan materials should never be returned in the book drops, whether inside or outside of the library.

The loan period for all interlibrary loan requests are established by the lending library. In general:

• You may retain most borrowed items for at least 3 weeks.
• Some materials may have much shorter loan periods.
• Some materials may be restricted to use only within the Richter Library.
• Some materials may have restrictions against photocopying.
• Items obtained through interlibrary loan may NOT be put on Course Reserve.

Each ILL item will have a paper band wrapped around the cover detailing the due date and any loan restrictions placed by the lending library, including whether the item may be renewed. This band must remain on the item at all times. You may also log into your ILLiad account to review the due date and any restrictions associated with your borrowed item.

Failure to return materials in a timely manner can jeopardize the University of Miami's relationship with other libraries and may result in the blocking of Interlibrary Loan services to the University of Miami community.

The lending library sets the loan, renewal, and use policies for borrowed item. It has the right to deny a renewal request, grant a renewal request, or recall the book before the due date. Renewal is not permitted for any overdue Interlibrary Loan items.

If the ILL book band on the item does not state, "No Renewals", you may submit a renewal request through your ILLiad account by viewing your active requests and clicking the Renew Item button. Requests should be submitted 1-3 days before an item is due. You may request one renewal for each item you borrow, unless the lending library stipulates that no renewals will be accepted.

If the lending library doesn't agree to your renewal request, Interlibrary Loan will notify you via email to return the item. If the renewal request is denied, the book must be returned on the original due date.

You are responsible for the safe return of all items borrowed via Interlibrary Loan. If an ILL item is lost or damaged, you are financially responsible for the repair or replacement costs set forth by the lending library.

You are also responsible for any damage caused by photocopying, even if no specific photocopy restrictions are noted on the material. Should damage occur, please report it to the Interlibrary Loan Office and do not attempt to repair the item yourself.

Should you lose or damage an Interlibrary Loan item contact the Interlibrary Loan office at 305-284-6102 or ill.library@miami.edu.

The ILLiad system will automatically email an overdue notice to the address listed in your ILLiad account two days after the due date. If needed, a second overdue notice will be sent 10 days after the 1st notice and your ILL privileges will be blocked. ILL privileges will remain blocked until overdue items are returned to the library.

A bill for replacement, plus a non-returnable $25 processing fee will be sent to you upon receipt of an invoice from the lending library. Unpaid bills will be transferred to the Bursar's Office 30 days from issuance.

Failure to return overdue materials may result in the lending library blocking ILL services to the UM community. Interlibrary Loan users with established patterns of overdue and/or lost ILL items may have their ILL privileges revoked or restricted to in-house use of borrowed materials.

Yes, the University of Miami is a member of the OCLC Reciprocal Faculty Borrowing Program, in which participating ARL libraries agree to extend borrowing and/or access privileges to faculty of other participaing institutions. See this list of participating institutions.

Current, full-time University of Miami faculty may obtain a OCLC Reciprocal Faculty Borrowing Program card by applying in person at the Richter Library 1st Floor Circulation Desk. When visiting a participating library, present your OCLC Reciprocal Faculty Borrowing program card and photo ID at the main library circulation desk of the visited library. You are advised to contact libraries in advance of any visit, as access and borrowing privileges vary by institution.

Yes, the University of Miami has special arrangements with the Florida International University [FIU] Library to allow University of Miami full-time faculty and doctoral candidates reciprocal access and borrowing privileges. Please obtain a letter of introduction/authorization by applying in person at the Richter Library 1st Floor Circulation Desk. Present your authorization letter, as well as your UM CaneID Card, to the FIU University Park Library Circulation Desk.

Please note this program provides access to collections and restricted borrowing privileges, but does not grant access to licensed electronic resources.

Many libraries ship photocopies of articles to us in electronic format. In the past we printed these articles before delivering them to you. Now, through ILLiad, we are able to offer you the option of electronic delivery of these articles in PDF format (Adobe's Portable Document Format) via a secure web site.

Currently electronic delivery is only available for items that are delivered to us electronically from the lending library.

Acrobat Reader is available without charge from Adobe Systems, Inc. Click the "Get Acrobat Reader" button to go directly to the download page.

Logon to ILLiad. On the main menu, choose "View/Download Electronic Document Delivery Articles." This will give you a list of all items that you have waiting to view, print or download.

ILLiad sends you an e-mail notification for each item received. That e-mail will include information about the delivery method. Currently electronic delivery is only available for items that are delivered to us electronically from the lending library so please read the e-mail notifications carefully.

The article will be available for 30 days from the date of notification or until you delete the item. During the 30 day period the item may be viewed, printed and/or downloaded as needed.

Yes. Web browsers cache information and create a history file on the local workstation. This allows a subsequent user of the workstation to access the system under your name using the browser's Back button to recall a page from the cache, or by finding a page with your personal information in the browser's history file. If you are concerned about the security of your interlibrary loan requests, you can take the following steps:

• Access ILLiad only from your personal computer or an otherwise secure workstation.
• When using a public access workstation: Delete from the history file those pages that contain your personal information. Exit from the Web browser before you leave the workstation. This prevents the Back button from accessing the pages you were using.